How Much Does Exhibition Video Wall Rental Cost?

Creating an engaging and visually captivating booth is key to drawing attendees and leaving a lasting impression when planning for a trade show or exhibition. One of the most impactful ways to achieve this is by integrating video walls into your booth design. However, one question often arises: What is the video wall rental cost for exhibitions and trade shows?

Knowing the pricing of video wall rentals is essential to making an informed decision, especially when balancing your budget with the need to deliver a high-quality experience for visitors. This article will explore the various factors influencing video wall rental costs, offering a clear perspective on how much you should expect to invest.

Key Factors That Influence Video Wall Rental Cost

Size of the Video Wall

The larger the video wall, the higher the cost. For example, a 10×10 trade show booth rental will require a screen size different from a large booth rental at a high-traffic exhibition. A basic rule of thumb is that the display size dictates the number of LED panels needed.

For instance, if you plan for a 16-foot-wide by 10-foot-high video wall, that setup might consist of about 40 LED panels. The rental cost for each panel typically starts around $150 per day for mobile setups, with modular video walls priced slightly higher at around $200 per panel.

Type of Video Wall (Mobile vs. Modular)

Video walls can come in two main formats: mobile and modular. A mobile LED video wall is typically pre-assembled and mounted on trailers or other mobile units. This type of setup is generally more cost-efficient due to its simplified installation process. In contrast, a modular video wall is built on-site, bringing more flexibility in size and configuration. Still, it also requires more labor and equipment, thus increasing the cost.

Modular video walls are often preferred for customized or unique designs, but they come with added setup and teardown expenses, which are reflected in the rental costs. The daily rental rate for modular video walls can range from $6,000 to $8,000, depending on the screen’s size and configuration.

Screen Resolution and Brightness

The quality of the display is another critical factor in determining video wall rental cost. Higher-resolution screens, ideal for showcasing detailed graphics, images, or videos, will naturally cost more. Brightness, too, plays a significant role, especially if you’re setting up in an environment with high ambient light.

Event Location

Your event’s location can also affect pricing. Certain areas might have higher rental rates due to logistics, transport, and availability of local suppliers. Additionally, events in urban centers or high-demand locations can increase costs due to increased labor and setup requirements. If you’re hosting a trade show in a remote area, consider transportation and installation fees as part of the budget.

Duration of the Rental

The length of time you’ll need the video wall is another factor to remember. Daily rental rates are typically higher for the first day and then decrease for subsequent days. For instance, if the daily cost for the initial setup is $6,000, the rate for the following days could drop significantly. When you rent for multiple events or plan several exhibition days, negotiate discounts for long-term use to lower your overall expenditure.

How to Maximize Your Video Wall Rental Investment

Renting a video wall can be a substantial investment, but there are several ways to make the most out of it:

• Utilize Sponsor Advertising: Consider selling ad space on your video wall during your event. This can help offset the cost, especially if your display is visible to a large audience.
• Engage Attendees: Design your content to encourage interaction. Keeping attendees engaged through live demos, social media integration, or dynamic presentations can make your booth more memorable.
• Plan Ahead: By booking your video wall rental well in advance, you can negotiate better rates, especially if you can lock in deals with your rental provider for future events.

Make a Strong Impact with Exhibit Pros

Exhibit Pros recognizes that your booth must captivate and inspire attendees to stand out in a crowded exhibition hall. We present comprehensive trade show booth solutions designed to meet your unique needs. Our services include the integration of advanced technologies to create a visually dynamic experience.

By tailoring every aspect of your booth to align with your brand’s vision, we help you engage visitors effectively. Our team works closely with you to make sure your display resonates with your audience, leaving a lasting impression that enhances your brand’s visibility and impact at the event.